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MetLife Stadium LED Stage Screen Rental - Million Dollar Dinner 2025 Production
EVENTSTARTS
Audio Visual Production and Rental
Million Dollar Dinner 2025 at MetLife Stadium - Russell Wilson & Ciara Foundation Event
Custom LED Stage Screen Rental and Multi-Level Staging for Why Not You Foundation Charity Gala
Event Details
Event: Million Dollar Dinner 2025
Client: Russell Wilson & Ciara's Why Not You Foundation
Beneficiary: Mount Sinai Kravis Children's Hospital
Venue: MetLife Stadium, East Rutherford, NJ
Date: August 17, 2025 (Sunday)
Production: EventStarts
Services: LED Stage Screen Rental, Custom LED Wall Design, Multi-Level Staging, Professional Audio Systems, Event Lighting, Video Integration, Power Distribution
Project Overview
EventStarts delivered comprehensive technical production for the Million Dollar Dinner 2025, a prestigious charity gala hosted by NFL quarterback Russell Wilson and Grammy-winning artist Ciara at MetLife Stadium. The event raised $3 million for Mount Sinai Kravis Children's Hospital to support therapeutic spaces for pediatric patients and their families.
The stadium environment required specialized led stage screen rental solutions and integration with MetLife Stadium's existing infrastructure. EventStarts executed a flawless production featuring custom-shaped LED walls, multi-level staging with integrated NeonFlex LED technology, and comprehensive lighting systems featuring Astera AX9 wireless LED pars and Robe BMFL Blade fixtures.
The evening featured a performance by the New York Philharmonic alongside celebrity guests and major donors supporting the Why Not You Foundation's mission to empower youth through education, health, and community initiatives.
Stadium Production and Integration
The MetLife Stadium environment presented specific technical requirements for specialized equipment and careful planning.
Key Requirements:
- Integration with MetLife Stadium's existing LED wall infrastructure
- Custom LED wall shapes requiring precision engineering
- Multi-level staging configuration for New York Philharmonic performance
- Power distribution across large venue footprint
- Coordination with stadium operations and existing technical systems
- Weather-protected equipment for open-air environment
Solution:
EventStarts deployed weather-rated led stage screen rental equipment throughout the production, with all LED panels, video processing systems, and control equipment configured with appropriate weatherproofing solutions. The custom geometric LED configurations integrated seamlessly with MetLife Stadium's permanent video infrastructure, ensuring reliable operation throughout the evening's New York Philharmonic performance and gala program.
Custom-Shaped LED Stage Screen Rental
EventStarts engineered and installed custom-configured led stage screen rental systems featuring non-standard shapes integrated with MetLife Stadium's existing LED infrastructure.
LED Wall System:
- 120x Yestech LED Wall 3.9mm panels
- Yestech LED Wall 3.9mm Triangle Tiles (full case)
- Custom geometric shapes designed for gala aesthetic
- Seamless integration with MetLife Stadium in-house LED systems
- Weather-protected mounting and cabling
- Non-standard configurations creating visually striking backdrop
Video Processing and Control:
- 2x NovaStar UHD video processors
- 2x NovaStar Fiber Converter CVT4K-S
- 4x 500 FT opticalCON QUAD Multimode Fiber Tactical Cable Reels
- Roland V-60HD Multi-Format HD Video Switcher HDSDI
- 2x Panasonic AG-DVX200 4K cameras with tripods
- Sonnet Box with spare for redundancy
- Windows laptops for programming and Alienware backup
- Hollyland SOLIDCOM M1 Full-Duplex Wireless Intercom Solution (8 beltpacks)
The custom-shaped led stage screen rental configuration created a visually striking backdrop for the New York Philharmonic performance while displaying donor recognition content and Why Not You Foundation branding throughout the evening. The Yestech 3.9mm pixel pitch delivered exceptional clarity and color accuracy, ensuring high-quality visuals for both close-up viewing during the dinner service and long-distance visibility across the stadium environment.
Video Processing and Content Management
EventStarts implemented advanced video processing systems ensuring seamless content delivery across the custom LED stage screens.
Video Workflow:
- Dual NovaStar UHD processors providing complete redundancy
- Fiber-based signal distribution via opticalCON QUAD tactical cables
- Panasonic 4K cameras for live stream
- Real-time donor recognition and Why Not You Foundation branding
- Integration with MetLife Stadium's existing video control systems
The fiber-based video distribution ensured consistent signal quality across the 500-foot cable runs necessary for the stadium environment, while the redundant processor configuration provided backup capability for the high-profile charity event.
Professional Lighting Design
EventStarts provided a comprehensive lighting solution designed for the MetLife Stadium gala environment.
Lighting Fixtures:
- 10x Robe BMFL Blade moving heads (main key lights and effects)
- 2x Robe BMFL Blade spares for redundancy
- 8x Portman P3 LED wash fixtures (attached to LED panels)
- 8x Portman P3 spares
- 32x Astera AX9 wireless LED pars
- 32x Astera AX9 mirror covers for enhanced reflectivity
- 2x Astera Box Transmitter for wireless DMX control
- 4x Unique Haze 2.1 atmospheric haze machines
- 1x Chauvet Cloud 9 Low Fog Machine for ground effects
- 2x MPROW Tornado DMX Fan for haze distribution
- Complete LED strip package (full set - case of 48)
- LED strips Control Set (full set - case of 12)
- LED Strip Channels (black)
- LED Strip Plastic Brackets for stage mounting
Lighting Control:
- 1x Avolites Arena Console (primary)
- 1x Avolites Arena Console (spare for complete redundancy)
- 2x Portable Touch Display for programming and backup control
- 1x Avolites Titan Mobile + Wing (inside control room)
- Microsoft Surface for system management
- WiFi Router for wireless control infrastructure
The lighting configuration provided dynamic illumination for the New York Philharmonic performance, elegant ambient lighting for the dinner service, and dramatic effects lighting highlighting the custom LED stage screens and multi-level staging. The Astera AX9 wireless LED pars delivered consistent performance throughout the evening, while the Robe BMFL Blade fixtures provided powerful key lighting and beam effects.
Custom Multi-Level Staging with Integrated NeonFlex LED
EventStarts designed and installed a multi-level stage system accommodating the New York Philharmonic orchestra while incorporating EventStarts' proprietary RGBW NeonFlex LED technology.
Stage Components:
- 18x Stage Riser Platform 4x8 adjustable height
- 12x Stage Riser Platform 4x4 adjustable height
- 2x Stage Platform 4x4 Triangle
- 2x Adjustable stair case (3 steps)
- 100x 8' stage legs
- 180x 16" stage legs
- Complete stage skirting in black
Integrated NeonFlex LED Technology:
EventStarts' hot product - RGBW (warm white) NeonFlex LED strips - was seamlessly integrated with MPROW stage deck systems, creating a unique visual element that outlined stage levels and provided ambient uplighting. The flexible digital NeonFlex strips are controlled via DMX, allowing synchronized lighting effects coordinated with the Avolites Arena console.
This proprietary technology, previously showcased at the Salvation Army Commissioning event, proved equally effective in the stadium environment, adding a sophisticated visual layer to the multi-level staging configuration supporting the New York Philharmonic.
Professional Audio Systems
EventStarts provided a complete audio package for the New York Philharmonic performance and gala program.
Main PA System:
- 8x JBL SRX910LA Active Line Array Speakers
- 8x JBL SRX Single 18 Sub subwoofers
Monitor Speakers:
- 4x JBL PRX908 Powered PA Speaker Monitors
Audio Control:
- 1x Behringer WING Digital Mixer (FOH)
- 1x Midas dL251 stage box
- 1x L-Acoustics P1 digital audio processor and measurement platform
Wireless Microphone Systems:
- 2x SHURE AXIENT AD4Q 4-Channel Digital Rackmount Packs
- Axient Antennas (complete set)
- DPA 4088 headset microphones (8 units)
- DPA 4088 spares (2 units)
- DPA 4099 instrument microphones (8 units)
- DPA 4080 lavalier microphones (6 units)
- Shure KSM137, KSM141, and SHURE-KSM32/CG condenser microphones
Audio Accessories:
- XLR Audio CABLES Case (all cables to patch SRX speakers)
- Radial Audio Interface + USB Cable to A to C
- 12x DI Boxes Set for the Band
- 4x Radial Catapult TX - RX for long cable runs
The JBL SRX line array system delivered exceptional clarity for the New York Philharmonic's performance in the stadium acoustics, while the Shure AXIENT digital wireless systems provided reliable RF performance in the dense wireless environment at MetLife Stadium.
Ground-Supported Truss Infrastructure
EventStarts engineered a comprehensive ground-supported truss system supporting lighting, LED stage screens, and atmospheric effects.
Truss Components:
- 16x Bolt Truss Base Plate 30" x 30"
- 6x J Block Junction Truss Block
- 6x Bolt Box Truss 12" x 2' Silver
- 14x Bolt Box Truss 12" x 6' Silver
- 2x Bolt Box Truss 12" x 10' Silver
- 8x Bolt Box Truss 12" x 10' Silver (truss support for LED walls)
- 2x Bolt Box Truss 12" x 6' Silver (truss support for LED walls)
Rigging and Ballast:
- 15x Concrete Blocks 500lb
- 15x Vynil White covers for concrete blocks
- Black Duvetyne Roll to cover truss structures
- Complete Soca runs for Robe BMFL trusses
- Soca Breakout to Powercon distribution
The ground-supported design allowed rapid deployment and strike while providing the structural capacity necessary for the Robe BMFL Blade fixtures, LED stage screens, and atmospheric effects equipment.
Power Distribution
EventStarts provided comprehensive power distribution engineered for the stadium environment and high-capacity LED and lighting loads.
Power Systems:
- 1x Large PD 200amp primary distribution
- 1x Feeder 250ft 200amp from stadium power source
- 4x Soca Breakout to Powercon (distributed to lighting fixtures)
- Complete power case with distribution hardware
- DMX Case for control signal distribution
- Cat5 Case for network infrastructure
- XLR Cable Set for audio distribution
- SDI Cable 200ft, 100ft, 50ft for video distribution
- Case of Deciator Adaptors for signal conversion
Professional power distribution ensured stable operation of all LED stage screens, lighting fixtures, video systems, and audio equipment throughout the event.
Technical Crew and Operations
EventStarts deployed a complete technical team for installation, operation, and strike.
Technical Team:
- A1 (Audio engineer - front of house)
- A2 (Audio technician - stage and monitors)
- LD (Lighting designer and operator)
- V1 (Video operator - LED walls and cameras)
- Stage crew (multi-level staging assembly and New York Philharmonic setup)
The experienced crew executed the load-in efficiently and maintained flawless technical operation throughout the New York Philharmonic performance and gala program.
Event Significance
The Million Dollar Dinner 2025 represented a major milestone for Russell Wilson and Ciara's Why Not You Foundation, raising $3 million for Mount Sinai Kravis Children's Hospital. The funds will support the creation of therapeutic spaces for pediatric patients and their families, including state-of-the-art patient rooms, play areas, and family support facilities.
The event brought together philanthropists, business leaders, sports figures, and entertainment industry executives, with the New York Philharmonic performance providing a world-class cultural experience complementing the Foundation's mission to empower youth through education, health, and community initiatives.
Results
EventStarts delivered a polished production at MetLife Stadium. The custom-shaped led stage screen rental featuring 120 Yestech 3.9mm panels, comprehensive lighting package with Robe BMFL Blades and Astera AX9 wireless LED pars, and multi-level staging with integrated NeonFlex LED technology created a visually stunning environment befitting the high-profile charity gala.
The seamless integration with MetLife Stadium's existing infrastructure, combined with professional audio systems supporting the New York Philharmonic performance, delivered a memorable experience for donors and guests supporting the Why Not You Foundation's $3 million fundraising goal for Mount Sinai Kravis Children's Hospital.
EventStarts' capability to execute large-scale stadium productions, manage technical integrations, and deliver professional results for high-profile charity events reinforces the company's position as a leading provider of technical production services for New York's most prestigious venues and organizations.
Services Related to This Project
EventStarts delivered comprehensive technical production for Russell Wilson and Ciara's Million Dollar Dinner 2025 at MetLife Stadium featuring led stage screen rental with 120 Yestech 3.9mm LED panels in custom geometric configurations integrated with MetLife Stadium's existing video infrastructure using NovaStar UHD processors, NovaStar Fiber Converters, and Roland V-60HD video switchers. Our led stage screen rental systems included custom triangle tiles creating visually striking non-standard shapes for the New York Philharmonic performance backdrop. EventStarts engineered multi-level staging featuring our proprietary RGBW NeonFlex LED technology seamlessly integrated with MPROW stage decks, creating dynamic uplighting effects controlled via Avolites Arena console. Professional lighting systems included 10 Robe BMFL Blade moving heads, 32 Astera AX9 wireless LED pars, and complete atmospheric effects. Professional audio systems featured JBL SRX910LA line arrays, JBL SRX subwoofers, Behringer WING digital mixer, L-Acoustics P1 processors, and Shure AXIENT AD4Q digital wireless microphone systems supporting the New York Philharmonic performance. Our comprehensive power distribution featured 200amp primary feeds with complete Soca breakout and Powercon distribution across the stadium footprint. EventStarts provided complete technical crew including A1, A2, LD, V1, and stage specialists executing flawless installation and operation. From led stage screen rental to custom staging with integrated LED technology, EventStarts delivers innovative technical solutions for high-profile charity galas, stadium events, and productions at MetLife Stadium and premier New York venues requiring specialized equipment, experienced crews, and weather-resilient infrastructure.
